There are four general categories of personal information that we collect:
When you register with the Services, we require personal information, including your given name, surname, and email address. If you choose to participate in certain features of the Services, such as offering a tour/experience or purchasing a product, we may require additional information such as, but not limited to, your booking email address and phone number.
Purchase & payment information
If you purchase or sell a product via the Services, we may collect and process information regarding the transaction, which may include: records of purchases and prices, records of product details, bank account information, invoice records, payment records, billing information, contact information, and payment transaction details.
With your permission, we may also access other personal information on your device, such as your phone book, calendar, photographs/videos, and messages, in order to provide the Services to you. If authorised by you, we may also access your profile and other information from services such as Facebook.
We may collect and store your precise geographic location, if you give us permission to do so. We only share this location information with others as approved by you.
Automatically collected information
We automatically collect basic logging data and device information when you use the Services. This information is collected whether or not you have created an account or logged in. Such information may include: information about how you use the Services, IP address, access times, hardware/software information, device information, unique identifiers, cookie data, and the pages that referred you to the Services.
You may voluntarily choose to provide additional biographical information, such as your hobbies/interests, the city you reside in, a personal description, your gender, your age, your opinions on your city, and your profile photo. Some of this information is part of your public profile page and is visible to other users.
We are not responsible for any personal information that you choose to make public in your profile. You can change or remove your publicly available information at any time via your profile page.
You may voluntarily contribute Community Content to the Services, such as: descriptions of places, experiences, and cities, reviews of tours and places, images, questions and answers regarding destinations, and other similar content.
If you communicate with us or use the Services to communicate with other users of the Services, we collect information regarding your communication and any information you choose to volunteer in those communications.
We collect information regarding your usage of the Services, including, but not limited to, the features you use, the pages you visit, and the searches you make within the Services.
We may process personal information for the following purposes: providing the Services to you, communicating with you, marketing our Services, managing our IT systems, conducting investigations where necessary, compliance with applicable law, and improving our Services.
Providing the Services
Communications regarding your activity & content
The Services provide several ways in which users may choose to interact with each other and with Community Content. We will, in certain cases and when we believe you have a genuine interest in receiving these communications, send you non-marketing communications about interactions from other Services users or our staff regarding content you have volunteered and regarding your own activity.
You may, at any time, update your notification preferences to disable some or all of these communications.
Communications regarding your purchases
If you choose to purchase a product or indicate your intention to purchase a product via the Services, then we may send you communications regarding that purchase and/or product. These communications may include, but are not limited to: transaction status updates, alerts regarding transaction errors, reminders to complete transactions, reminders of scheduled tour/experience dates of the purchased product if applicable, and requests to review the product.
Communications regarding your listed products
If you choose to list a product (e.g. a tour or experience), then we may send you communications regarding your product, including, but not limited to: notifications of purchases or intents to purchase, communications from users regarding your product, including reviews and questions, reminders of upcoming scheduled tour/experience dates, reminders to update availability dates, suggestions for optimising product listings, and notices of campaigns, programmes, or channels for which your product may be eligible.
With your prior consent, we may process your personal information to communicate to you information regarding the Services that may be of interest to you. We may send information regarding promotions, product offers, new features and Services, and other marketing information that may be of interest to you.
Even if you have provided prior consent, you may opt out of some or all of these direct-marketing communications at any time via your profile page, the Services, or by following the directions included in our emails to you.
Improving our Services
We use the information we collect to improve the Services. This includes: operating and maintaining our computing platforms and software, ensuring the integrity and security of data and computing platforms, analysing audience and user engagement, testing and monitoring new features, and analysing purchasing activity.
Financial & business management
We may use personal information collected from you in the course of our general business and financial management, including: planning and reporting, personnel development, sales, accounting, finance, and compliance with legal requirements.
We collect information about you during the checkout process on our store.
What we collect and store
While you visit our site, we’ll track:
When you purchase from us, we’ll ask you to provide information including your name, billing address, shipping address, email address, phone number, credit card/payment details and optional account information like username and password. We’ll use this information for purposes, such as, to:
If you create an account, we will store your name, address, email and phone number, which will be used to populate the checkout for future orders.
We generally store information about you for as long as we need the information for the purposes for which we collect and use it, and we are not legally required to continue to keep it. For example, we will store order information for XXX years for tax and accounting purposes. This includes your name, email address and billing and shipping addresses.
We will also store comments or reviews, if you choose to leave them.
Who on our team has access
Members of our team have access to the information you provide us. For example, both Administrators and Shop Managers can access:
Our team members have access to this information to help fulfill orders, process refunds and support you.
What we share with others
In this section you should list who you’re sharing data with, and for what purpose. This could include, but may not be limited to, analytics, marketing, payment gateways, shipping providers, and third party embeds.
We share information with third parties who help us provide our orders and store services to you; for example —
In this subsection you should list which third party payment processors you’re using to take payments on your store since these may handle customer data. We’ve included PayPal as an example, but you should remove this if you’re not using PayPal.
We accept payments through PayPal. When processing payments, some of your data will be passed to PayPal, including information required to process or support the payment, such as the purchase total and billing information.
By using WooCommerce Subscriptions, you may be storing personal data and depending on which third-party payment processors you’re using to take subscription payments, you may be sharing personal data with external sources.
For the purposes of processing recurring subscription payments, we store the customer’s name, billing address, shipping address, email address, phone number and credit card/payment details.
We process your data in accordance with one or more of the following legal bases:
We do not share your personal information with marketers.
We do not allow advertising companies to collect data through the Services.
Third-party data processors
We may share your information with third-party companies to: provide customer support, perform computing-related services such as, without limitation, maintenance services, computing platform services, monitoring of the integrity, performance, and security of the Services, and improvement of the Services, to process communications, including email, SMS, and mobile notification services, to process and monitor payment transactions, and to analyse how the Services are used.
We may make personal information available to third parties in these limited circumstances: (1) with your express consent, (2) when we, in good faith, believe it is required by law, (3) when we, in good faith, believe it is necessary to protect our rights or property, or (4) to any successor or purchaser in a merger, acquisition, liquidation, dissolution, or sale of assets. Your consent will not be required for disclosure in these cases, but we will attempt to notify you, to the extent required by law.
We use technologies, such as cookies (small files stored on your browser), web beacons, and unique device identifiers to identify your computer or device so that we can personalise your user experience and monitor your usage of our Services.
We may use web beacons or similar technologies when sending you emails to determine whether the email has been opened and which links you click. We collect this information to ensure delivery and to monitor and measure the effectiveness of our communications.
You may block cookies or other tracking technologies via your browser, email client, or other technologies, but certain personalised features of the Services may be degraded or become unavailable.
We do not knowingly contact or collect personal information from children under 16. If you believe we have inadvertently collected such information, please contact us so that we can promptly obtain parental consent or remove the information. Persons under the age of 18 are not permitted to make purchases from us.
We take our commitment to safeguard your information seriously. We employ strong safeguards, both technical and organisational, to protect against unauthorised access, unlawful destruction or alteration, and unauthorised disclosure of your information.
In certain cases, such as with payment information, we encrypt data transmission using Secure Sockets Layer (SSL) technology. However, no security or encryption method can be guaranteed to protect information from hackers or human error. Such transmissions are sent at your own risk. You are responsible for ensuring that any personal information that you send to us is sent securely.
We take every reasonable step to ensure that your personal information is only retained for as long as it is needed.
Access & portability
You may access and update some of your information via the Services through your Profile settings. You may also have the right to receive personal information you have provided in a structured, commonly used, and machine readable format or to have this personal information transmitted directly to another third party.
Where you are unable to update inaccurate or incomplete personal information concerning you via the Services, you have the right to ask us to correct this information on your behalf.
We take all reasonable steps to ensure that your personal information is only kept for as long as it is needed. You have the right, under certain circumstances, to request that we erase your personal information that we have collected.
We may retain, in certain circumstances, some of your personal information if we are relying on our legitimate interests as our basis for processing this information, and this personal information is necessary to fulfil our legitimate interest. Examples include, but are not limited to: payment information required for legal and tax purposes, transaction details regarding products purchased required for bookkeeping, and records used in monitoring and preventing fraud and abuse.
Community Content you have volunteered may also be retained and remain public on the Services. However, at your request, we will disassociate this content from your personal information (i.e. “anonymise” the content).
Restriction of processing
In certain circumstances, you have the right to request that we restrict the processing of your personal information. You may request that we limit the processing of your personal information if: (a) you contest the accuracy of the information and we are verifying the accuracy of the information, (b) the information has been unlawfully processed and you oppose erasure, (c) we no longer need the personal data but you need us to keep it in order to establish, exercise, or defend a legal claim, or (d) you have objected to us processing your data and we are considering whether our legitimate grounds override your own.
Objection to processing
You have the right to ask us to stop the processing of your personal information for the purpose of direct marketing at any time.
Where we are processing your data based on our legitimate interests, you may, in some circumstances, request that we stop processing your personal information, except in cases where we have compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or where the processing is for the establishment, exercise, or defence of legal claims.